Prevailing Wage Administrator NEW

Seattle, Washington
Exxel Pacific
Job Description Job Description

Exxel Pacific is seeking individuals who above all else desire joining, and being a key member of, an industry leading and dynamic company that is genuinely focused on its family of employees who, through working collaboratively together, create a thriving TEAM oriented culture.

Job description

As a member of the Exxel Pacific TEAM, The Prevailing Wage Administrator is responsible for ensuring the company’s compliance with all federal, state, and local prevailing wage laws and labor compliance requirements. This role administers certified payroll reporting, monitors prevailing wage requirements across multiple projects, coordinates with project teams, subcontractors, payroll, and accounting, and serves as the company’s subject matter expert on prevailing wage compliance.

Essential Functions

• Administer prevailing wage compliance for all public works and prevailing wage projects.
• Review contract documents to identify prevailing wage, certified payroll, and labor compliance requirements.
• Establish labor compliance procedures for new projects and communicate project-specific requirements to internal teams.
• Determine and monitor applicable wage determinations, employee classifications, fringe benefit requirements, and regulatory updates throughout each project.
• Prepare, review, and submit certified payroll reports accurately and on schedule.
• Verify payroll records both internally and with our subcontractors accurately reflect employee classifications, wages, fringe benefits, overtime, apprenticeships, and authorized deductions.
• Coordinate with Payroll to ensure employees are compensated in accordance with prevailing wage requirements and resolve payroll discrepancies as needed.
• Collect, review, and monitor subcontractor certified payroll reports and labor compliance documentation for completeness and accuracy.
• Follow up with subcontractors to resolve deficiencies and ensure timely compliance with contractual and regulatory requirements.
• Prepare, submit, and maintain Statements of Intent, Affidavits of Wages Paid, and other required labor compliance documents.
• Maintain organized project files and records to support audits, agency reviews, and document retention requirements.
• Respond to requests from owners, awarding agencies, auditors, and regulatory agencies regarding labor compliance matters.
• Monitor reporting deadlines and ensure timely submission of all prevailing wage and labor compliance documentation.
• Stay informed of changes to federal, state, and local prevailing wage laws, labor regulations, and reporting requirements.
• Develop, recommend, and implement processes that improve labor compliance efficiency and reduce organizational risk.
• Serve as the company’s subject matter expert on prevailing wage laws, certified payroll, and labor compliance requirements.
• Provide guidance and training to Project Managers, Superintendents, payroll, accounting, human resources, and subcontractors regarding prevailing wage compliance.
• Collaborate with project teams, accounting, payroll, and operations to proactively identify and resolve labor compliance issues and correct them effectively.
• Perform other duties and special projects as assigned in support of the company’s operations.

• Associate’s degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field preferred; equivalent combination of education and relevant experience will be considered.
• Three (3) to five (5) years minimum experience administering prevailing wage compliance, certified payroll, or labor compliance within the construction industry.
• Working knowledge of federal, state, and local prevailing wage laws, including certified payroll reporting, wage determinations, labor classifications, fringe benefits, apprenticeship requirements, and public works regulations.
• Familiarity with Washington State and Oregon prevailing wage requirements and the Davis-Bacon Act.
• Proficiency with labor compliance software (e.g., L&I portal, LCPtracker, etc.).
• Ability to manage multiple priorities, meet deadlines, and maintain confidential information in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to effectively collaborate with project teams, subcontractors, payroll, accounting, human resources, regulatory agencies, and other stakeholders.

The pay range for this position is $27.00-$43.00 per hour.

Exxel Pacific offers a comprehensive and competitive benefits package including medical, dental, vision, life, and disability insurance. Additional benefits include a 401k match, Short-Term Incentive Plan, Employee Stock Ownership Plan, Employee Assistance Program, and paid time off. Paid time off includes 8 paid holidays and 10-25 vacation days per year depending on years of service with Exxel.

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